Request for New Equipment Essay

As of present, the computer equipment in our department unfortunately falls short of our business needs, causing frequent problems and lapses in quality. Thus, due to using a limited version of MS Word, lack of CD burning capabilities, hard drives with only 3 gigabytes of memory, and a 7-year-old black-and-white printer, we are unable to produce sales materials of the quality competing with that of our rivals. This fact has been confirmed by our customers who poorly review our brochures, user manuals, reports and other materials missing adequate appearance to a great degree because of limited technological possibilities. Now that we plan a major marketing offensive including the introduction of a website for product advertising, we feel that the time is ripe to update our inadequate computer equipment through the purchase of new hardware and software. This will also allow us to make a breakthrough in raising productivity, eliminating frequent paper jams, glitches in connection to other departments and need to special-order replacement ink cartridges. Considering the fact that Marketing & Sales and Word Processing departments regularly use our printer and fax machine, we feel that it will be fair if each of them undertakes at least 20% of the costs for lease or purchase of new equipment. If the heads of Marketing & Sales and Word Processing departments prove unwilling to share the financial burden, we believe that it is time for these units to purchase their own equipment. We ask you to allocate funds to the needs of our department out of the general equipment budget as upgrading our technological capabilities will contribute to the general rise in the company’s productivity. In the appendix you will find specifications of the equipment that we ask you to purchase or lease.